An article discussed five ways modern print technology “can help your business”.
PC Mag shared the article on modern printing, noting that it is “more than just about pumping out pages a little faster”, and concerns “working smarter with the cloud and saving money on consumables”. It adds that many businesses “overlook” printers in their “never-ending quest to run the most efficient office possible”, and if you’ve “relegated your printer to back-burner status, then you might want to go back for a fresh look” as “there have been two important trends”.
These could be “highly beneficial to office operation, workflow, and your bottom line”, and include MPS and green printing, which can “even be considered somewhat overlapped”, and can “completely change the way your employees approach printing as well as how you pay for it by providing a whole slew of benefits”.
On MPS, the article summarises it as “just yet another evolution of software as a service (SaaS)”, but as printing as a service (PaaS), with users only needing to supply paper, while the service “will take care of toner supplies, printer problems, and all of the other headaches”. Three additional benefits include print assessment, granular management and cost control, with the first seeing a specialist visit “to audit the number of printers” and “study how they’re used”.
The second is found in MPS programmes that “track cost and usage” and can “provide details down to the individual user level”, for “detailed information on who is printing the most, why and how much that costs”, with the information available to “constantly adjust and optimise your printing process”. Finally, cost control “saves money over faxing” as well as providing “additional flexibility to get documents to exactly the person the need to reach, faster and more reliably”.
On green or sustainable printing meanwhile, the site adds that “it not only heps the environment, but can save you considerable cash”, including choosing an MFP to “save on electricity”, space and “your use of consumables”. Two additional benefits include “toner and cartridge reduction”, which cites OEM moves away from cartridges and cartridge use, and leveraging smarter software, which it calls a “side benefit of a cloud-optimised printing strategy”.
On this note, PC Mag points out that “you can configure them yourself” if you have “IT chops”, and can map business processes “to as much software as possible rather than to paper”, including cloud storage, document management, customer relationship management, enterprise resource planning and emails.
The article concludes that printing “may not be the IT technology we hear about most anymore but that doesn’t mean the category has stopped innovating”, and that “it’s time to take a closer look at what’s available today”, and “carefully map out why and how” devices are used, before looking at OEMs, cloud services and SaaS offerings, as you might be shocked at how much more efficient your business can run, while simultaneously saving you considerable money”.